Practical help for the work your team actually does.
Start with workspace setup, then follow the guides for construction variation management, site capture, offline working, quotation approval, remote sign-off, office review, reporting and invoice preparation. Each guide follows the way VariationDesk is built rather than repeating broad advice.
New workspace?
Begin with one project and one complete test variation.
The setup guide explains the order: company details, project, rate card, users and an end-to-end test before wider rollout.
Guide collection
Start here
2 guides
Set up your workspace
A practical first-day setup guide for company details, projects, rate cards, users and a test variation.
For workspace owners and managers
Read guideManage a variation end to end
Follow one variation through capture, pricing, approval, work completion, office review and export in VariationDesk.
For site, commercial and finance teams
Read guideGuide collection
On site
2 guides
Site evidence checklist
A field checklist for instructions, photos, notes, quantities, files, locations and signatures that the office can actually use.
For technicians, supervisors and field managers
Read guideOffline mobile working
How to prepare the mobile app, capture records without a reliable signal and sync them safely when connection returns.
For field users and supervisors
Read guideGuide collection
Approvals
2 guides
Quotation approval workflow
How field and office teams use the quotation-before-work route without losing the evidence or starting a second variation.
For field users, estimators and commercial managers
Read guideRemote sign-off
A practical guide to choosing the reviewer, sending a secure link and keeping the response with the variation.
For site supervisors and office managers
Read guideGuide collection
Office workflow
2 guides
Office review and evidence packs
How the office checks a field submission, resolves missing information, records a decision and produces a customer-ready PDF.
For commercial, project and finance teams
Read guideVariation reporting
A guide to status, ageing, approval speed, rejection reasons and bottlenecks in the VariationDesk Reports area.
For owners, commercial managers and operations teams
Read guideGuide collection
Commercial setup
2 guides
Rate cards and pricing
How to structure customer rates, units, field quantities and custom lines without exposing internal commercial information.
For estimators, commercial managers and workspace owners
Read guideAccounting exports
How to connect an accounting provider, review approved values and export without treating the sync as the commercial check.
For workspace owners, managers and finance teams
Read guide