The core site-to-office workflow stays consistent. Growth and Business can add internal seats as the team expands, so one extra user does not force an immediate plan jump.
New customers begin with a 30-day assisted pilot. Prices exclude VAT; applicable VAT is calculated at checkout after billing details are entered.
Annual billing gives you 12 months for the price of 10.
Starter
£199/ month + VAT
Billed monthly
Small teams moving variation work out of messages, paper notes and spreadsheets.
Apply for a pilotGrowth
£399/ month + VAT
Billed monthly
Growing teams with more engineers, more jobs and an office team reviewing commercial work.
Apply for a pilotBusiness
£699/ month + VAT
Billed monthly
Established teams that need stronger reporting, evidence policy and finance controls.
Talk to usEnterprise
Custom
From £999+ / month + VAT
Larger organisations, Contractor Hub deployments and customer-specific implementation or security requirements.
Contact salesExample team size
Business includes 35 internal users. Add 15 seats at £15 per month each and a 50-user workspace is £924 per month plus VAT. Pay annually and the same workspace is £9,240 per year plus VAT — 12 months for the price of 10.
If you have 50 field users plus office or commercial users, count the whole internal team. Business supports up to 55 internal users; above that, or where you need Enterprise-specific rollout, security or SSO requirements, speak to us about Enterprise. The primary workspace owner is included separately, and external approvers or signatories do not use internal seats.
Business · 50 internal users
Save £1,848 — 2 months free versus monthly billing.
Detailed comparison
The core workflow, smart rate-card import, office commercial review and field capture stay consistent across every plan. Higher tiers add scale, branding and deeper commercial controls rather than artificial limits on everyday work.
Plan comparison
Features & controls
Starter
£199/ month + VAT
£1,990 / year + VAT · 2 months free
Growth
Most popular£399/ month + VAT
£3,990 / year + VAT · 2 months free
Business
£699/ month + VAT
£6,990 / year + VAT · 2 months free
Enterprise
From £999+ / month + VAT
Annual terms available
Capacity
The operating scale included with each workspace, with flexible seat expansion on Growth and Business.
Team members
The primary workspace owner is included separately. External customers, quotation approvers and signatories do not use team seats.
Active projects
Rate cards & pricing
Bring your existing pricing into VariationDesk and keep commercial corrections with the office.
Smart spreadsheet rate-card import
Upload Excel, OpenDocument or CSV. VariationDesk detects the table and suggests item and price columns for your office to confirm before saving.
Rate-card line items
No plan-based item cap — upload the complete approved catalogue.
Field item search & quantity capture
Editable office commercial review
Office users can resolve labour, material, plant and other lines, quantities, units, rates and VAT without rewriting the technician's evidence.
Field capture & approvals
The core site-to-office workflow is included from Starter.
Mobile app & offline capture
Photos, files, GPS & signatures
Voice-assisted variation capture
Speak naturally, review the structured result, then confirm.
Remote customer sign-off
Quotation & approval workflow
Evidence trail & audit history
Branding & evidence controls
Add more customer-facing control as the commercial process becomes more formal.
PDF evidence & CSV export
Company logo on PDF evidence
Branded emails
Custom PDF & email templates
Evidence readiness
Configurable submission requirements
Description, photo, caption and project-reference controls.
Finance & reporting
Move from essential export into deeper commercial oversight and finance control.
Direct accounting connections
Connect Xero, QuickBooks Online, Sage Accounting or FreeAgent from the Accounting area.
Monthly variation reports
Advanced commercial reports
Project, client, engineer, value, ageing and bottleneck analysis.
Batch export & stronger finance checks
Commercial SLA targets
Custom reporting setup
Organisation & support
Workspace support across plans, with additional rollout and procurement options for Enterprise.
Enterprise SSO / Contractor Hub
Configured for qualifying Enterprise and Contractor Hub deployments.
Customer-specific rollout configuration
Implementation and security scope is agreed for the deployment.
Support level
All prices exclude VAT. Annual self-serve billing is 10 monthly payments for 12 months of service. Enterprise scope is agreed during onboarding.
For larger teams or Contractor Hub deployments, the first step is a short setup call so the agreement matches projects, supply-chain access, approvals, security requirements and finance workflow.
Contact VariationDeskApproved teams receive a 30-day assisted pilot after a short setup call. No payment card is needed to apply. Before the pilot ends, we review how the workflow performed and agree whether to move to a paid plan.
Yes. Starter, Growth and Business can be billed monthly or annually. Annual billing charges the equivalent of 10 monthly payments for 12 months of service, so you receive 2 months free. Growth and Business extra seats use the same annual saving.
Yes on Growth and Business. Growth includes 15 internal team members and supports extra seats at £20 per month each up to 30. Business includes 35 and supports extra seats at £15 per month each up to 55. The primary owner is included separately.
Business supports up to 55 internal users. At 50 internal users, Business is £924 per month before VAT, or £9,240 per year before VAT when billed annually. Enterprise is not automatically required at 50 users; it becomes relevant if your internal-user total exceeds 55 or you need an Enterprise-specific rollout, security or SSO setup.
All paid plans include the in-app Support Centre and email support. Assisted pilots include guided onboarding. Enterprise rollout, implementation and procurement support is agreed during setup; response commitments or named contacts are only included where explicitly agreed.
Plan and extra-seat prices are shown excluding VAT. Stripe calculates the applicable tax after billing details are entered. For a standard UK taxable purchase, 20% VAT is added and shown on the Stripe invoice.
No. Your office imports its own approved catalogue. The smart importer accepts Excel, OpenDocument and CSV files and suggests the item and price columns for review before saving. There is no plan-based cap on individual rate-card line items.
VariationDesk has direct connections for Xero, QuickBooks Online, Sage Accounting and FreeAgent. An authorised office user connects the chosen provider from the Accounting area. PDF and CSV export remain available across paid plans.
