The core site-to-office workflow stays consistent. Growth and Business can add internal seats as the team expands, so one extra user does not force an immediate plan jump.
New customers begin with a 30-day assisted pilot. Prices exclude VAT; applicable VAT is calculated at checkout after billing details are entered.
Starter
£199/ month + VAT
Small teams moving variation work out of messages, paper notes and spreadsheets.
Apply for a pilotGrowth
£399/ month + VAT
Growing contractors with more engineers, more jobs and an office team reviewing commercial work.
Apply for a pilotBusiness
£699/ month + VAT
Established teams that need stronger reporting, evidence policy and finance controls.
Talk to usEnterprise
Custom
From £999+ / month + VAT
Larger organisations, main-contractor deployments and customer-specific implementation or security requirements.
Contact salesExample team size
Business includes 35 internal users. Add 15 seats at £15 per month each and a 50-user workspace is £924 per month plus VAT. Enterprise is not automatically required at 50 users.
If you have 50 field users plus office or commercial users, count the whole internal team. Business supports up to 55 internal users; above that, or where you need Enterprise-specific rollout, security or SSO requirements, speak to us about Enterprise. The primary workspace owner is included separately, and external approvers or signatories do not use internal seats.
Business · 50 internal users
Detailed comparison
The core workflow, full rate-card import and field capture stay consistent across every plan. Higher tiers add scale and commercial controls rather than artificial limits on everyday work.
Plan comparison
Features & controls
Starter
£199/ month + VAT
Growth
Most popular£399/ month + VAT
Business
£699/ month + VAT
Enterprise
From £999+ / month + VAT
Capacity
The operating scale included with each workspace, with flexible seat expansion on Growth and Business.
Team members
The primary workspace owner is included separately. External customers, quotation approvers and signatories do not use team seats.
Active projects
Rate cards & pricing
Import the approved commercial catalogue once and keep field pricing controlled.
Full customer / project rate-card import
Use a workspace-wide catalogue or separate customer/project rate cards where agreed pricing differs.
Rate-card line items
No plan-based item cap — upload the complete approved catalogue.
Field item search & quantity capture
Field capture & approvals
The core site-to-office workflow is included from Starter.
Mobile app & offline capture
Photos, GPS & signatures
Voice-assisted variation capture
Speak naturally, review the structured result, then confirm.
Remote customer sign-off
Quotation & approval workflow
Evidence trail & audit history
Branding & evidence controls
Add more customer-facing control as the commercial process becomes more formal.
PDF evidence & CSV export
Company logo on PDF evidence
Branded emails
Custom PDF & email templates
Evidence readiness
Configurable submission requirements
Description, photo, caption and project-reference controls.
Finance & reporting
Move from essential export into deeper commercial oversight and finance control.
Accounting connections
Xero, QuickBooks Online, Sage Accounting and FreeAgent where the provider connection is configured.
Monthly variation reports
Advanced commercial reports
Project, client, engineer, value, ageing and bottleneck analysis.
Batch export & stronger finance checks
Commercial SLA targets
Custom reporting setup
Organisation & support
Controls for larger deployments and procurement-led rollouts.
Enterprise SSO / Contractor Hub
Configured for qualifying enterprise and main-contractor deployments.
Customer-specific rollout configuration
Implementation and security scope is agreed for the deployment.
Support level
All prices exclude VAT. Enterprise scope is agreed during onboarding.
For larger teams, the first step is a short setup call so the plan matches projects, approvals, security requirements and invoicing workflow.
Contact VariationDeskApproved teams receive a 30-day assisted pilot after a short setup call. No payment card is needed to apply. Before the pilot ends, we review usage and agree whether to move to a paid plan.
Yes on Growth and Business. Growth includes 15 internal team members and supports extra seats at £20 per month each up to 30. Business includes 35 and supports extra seats at £15 per month each up to 55. The primary owner is included separately.
Business supports up to 55 internal users. At 50 internal users, Business is £699 per month plus 15 additional seats at £15 each, making £924 per month before VAT. Enterprise is not automatically required at 50 users; it becomes relevant if your internal-user total exceeds 55 or you need an Enterprise-specific rollout, security or SSO setup.
All paid plans include email support. Approved pilots are assisted during onboarding. Enterprise rollout, implementation and procurement support is agreed during setup; response commitments or named contacts are only included where explicitly agreed.
Plan and extra-seat prices are shown excluding VAT. Stripe calculates the applicable tax after billing details are entered. For a standard UK taxable purchase, 20% VAT is added and shown on the Stripe invoice.
No. Your office imports its complete approved catalogue. There is no plan-based cap on individual rate-card line items, and separate customer or project rate cards can be used where agreed pricing differs.
Xero, QuickBooks Online, Sage Accounting and FreeAgent are supported where the relevant provider connection is configured. PDF and CSV export remain available across paid plans.
