App permissions
App data and permission summary
This page explains what the VariationDesk mobile app collects, why it is needed, and how it supports field teams.
Account and contact details
Names, business email addresses, phone numbers and role information are used for login, team management, OTP delivery, support and audit trails.
Photos, voice records, signatures and evidence files
Evidence photos, optional voice recordings and transcripts, signatures, PDFs and related metadata are stored so customers can prove, review and invoice extra work. Voice audio is treated as private project evidence.
Foreground-only precise location
Location is requested only while the app is in use and only when the user takes a photo, signs, or taps submit. VariationDesk does not continuously track location in the background.
Microphone / voice variation capture
The microphone is used only after a user chooses Speak instead and grants permission. VariationDesk does not continuously record or capture microphone audio in the background. A recording can be saved locally when offline, then securely synced and processed when connectivity returns. AI-populated fields remain a draft until the user confirms them. Approved SOR/rate-card matches come from the customer's existing VariationDesk data rather than AI-generated prices. A limited set of approved item names may be used as transcription vocabulary hints, never their stored prices, and any guided follow-up answers are entered explicitly by the user.
Offline working
If the device is offline, site records are kept on the device and uploaded later when connectivity returns.
Service messages
Email and SMS are used for password reset, two-step verification, team invites and external manager sign-off. These are transactional service messages, not bundled marketing.
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