Mobile variation capture
Create variation records from the field with project, client, reason, notes and value context.
Platform features
The practical tools your team needs to manage extra work clearly.
VariationDesk keeps mobile capture, approvals, evidence and billing preparation in one secure workspace built around subcontractor variation workflows.
Photo and file evidence
Attach supporting evidence to keep the site record clearer for office and client review.
Structured line items
Use controlled pricing catalogues and item lines instead of scattered spreadsheet entries.
PDF evidence sheets
Generate consistent evidence records with the right commercial context and signature details.
Remote sign-off links
Send a secure review link when the approver is not present to sign on the device.
Team roles
Separate site users, office users and managers so the workflow stays controlled.
Billing preparation
Prepare approved variation information for finance review, export and follow-up.
Workspace settings
Manage clients, projects, templates, logos, rates and accounting preferences from one workspace.
Security and audit trail
Keep evidence inside the workspace with privacy, retention and operational controls.
Designed for adoption
Simple enough for site teams. Detailed enough for the office.
The feature set is focused on the real handoff between site evidence and office review, not generic project management noise.
Cleaner records
Faster review
Better evidence control
Practical billing handoff
Want to see the workflow live?
Book a short demo and we will walk through a realistic site-to-office variation workflow.