Build the commercial record
Capture the instruction, evidence and quantities, then let the office finish the pricing and approval route while everything is still connected to the variation.
VariationDesk + Xero
Get the variation commercially ready before it reaches Xero.
VariationDesk keeps the site evidence, pricing and approval history together, then gives finance a checked handoff when the variation is ready. Xero remains your accounting system.
Review before finance
VariationDesk keeps pending prices, no-charge work and missing commercial facts explicit so the office can resolve them before a record is treated as ready.
Send a checked handoff
Connect Xero, prepare the draft-invoice information and keep the evidence PDF and export history with the original variation record.
Your accounting software stays where it belongs.
VariationDesk does not try to become your general ledger. It gives commercial teams somewhere to resolve the variation first, then hands the checked record to finance when it is ready.
One variation record, different systems doing their own job.
- VariationDesk: capture, evidence, pricing, approval and commercial review.
- Your scheduling or ERP system: dispatch, workforce and wider project operations.
- Xero: accounting and downstream finance records.
Common Xero questions
Does VariationDesk connect directly with Xero?
Yes. An authorised workspace owner or manager can connect Xero from the Accounting area. Once a variation is commercially ready, VariationDesk can prepare the draft-invoice handoff and supporting evidence without the finance team rebuilding the record from scratch.
What does VariationDesk send to Xero?
VariationDesk prepares the checked customer, reference and variation value for the finance handoff and can include the evidence PDF as supporting documentation. Your finance team still controls the accounting record in Xero.
Does VariationDesk replace Xero?
No. Xero remains the accounting system. VariationDesk handles the variation before finance: site capture, evidence, pricing, quotation, approval, commercial review and readiness for billing.
Can a larger contractor use VariationDesk with Xero?
Yes. The accounting connection is part of the workspace rather than a separate finance product. Choose the VariationDesk plan that fits your team and project capacity, then keep Xero as the downstream accounting system.