Before finance
Capture the instruction, evidence, quantities, pricing and approval while the variation is still being worked through.
VariationDesk + Xero
Capture the variation properly before it reaches Xero.
VariationDesk gives site and commercial teams a controlled record for additional work, then helps finance receive checked information once the variation is ready. Xero stays your accounting system.
Office control
Commercial users review the value and supporting record before it is treated as ready for finance.
Accounting handoff
Use the configured Xero connection workflow or exports to move checked information into the accounting process.
For larger field teams too.
Business includes 35 internal users and can expand to 55 at £15 per additional seat per month plus VAT. A 50-user VariationDesk deployment therefore does not automatically require Enterprise. If technicians plus office users exceed 55 internal users, Enterprise takes over with a custom allowance. The company can keep its existing scheduling stack and Xero.
One variation record, different systems doing their own job.
- VariationDesk: capture, evidence, pricing, approval and commercial review.
- Your scheduling or ERP system: dispatch, workforce and wider project operations.
- Xero: accounting and downstream finance records.
Common Xero questions
Does VariationDesk connect with Xero?
Yes. VariationDesk supports a Xero connection workflow where the provider connection is configured, so checked variation information can move into the finance process without rebuilding the commercial record from scratch.
Does VariationDesk replace Xero?
No. Xero remains the accounting system. VariationDesk handles the variation record before finance: site capture, evidence, pricing, quotation, approval, commercial review and billing preparation.
Can a 50-technician contractor use VariationDesk with Xero?
Yes. Business can support up to 55 internal VariationDesk users: 35 are included and additional seats are £15 per month each plus VAT. If 50 technicians plus office users take the internal-user total above 55, Enterprise provides a custom team allowance. Xero can remain the accounting system.